PRIVACY POLICY - Five Winds Tai Chi Chuan - Glasgow
Data Protection Policy :
The information collected in the Welcome Pack is intended to keep you informed of class events, ensure your safety and legal compliance within the class, create personal insurance, ensure emergency contacts are known, and where preferred, to allow block booking electronic invoicing.
Specifically this includes:
1.Your name , address, email address, contact telephone number and date of birth (for insurance) 2.The name and contact telephone number of an elected emergency contact person
This data takes the form of initial paperwork (‘Welcome Pack’) and electronically stored copies & a database containing the information supplied in same.
Your data is not shared with any third party, other than for the purposes above.
In storing your data, it is ensured that the confidentiality of your information is protected and used in accordance with the The Genera Data Protection Regulation, effective 25th May 2018.
The GDPR regulations are intended to allow you better control of your data.
The storage of your data is required if you attend class. However, you have the option of choosing how this is used to communicate with you. The Welcome Pack allows you to indicate your OptIN/OptOut preferences on joining, including all of the above, and additionally the choice to allow any photographic images of you on social media communications and advertising.
To ensure the security of your information, data is destroyed after a period of time.
a. Initial paper Welcome Pack ( or emailed copies) are safely destroyed and disposed of immediately upon
extraction to the database, normally within 7 days of receipt.
b. Electronic and database records are deleted should the student fail to attend class for a period of 6
months, or sooner where Five Winds (Glasgow) receives an instruction to do so on a student leaving
the club.
The options detailed in the welcome pack are as below. Any class member may resubmit fresh options at any time, or inform Five Winds (Glasgow) in writing or required changes through the website contact page, or similar.
The information collected in the Welcome Pack is intended to keep you informed of class events, ensure your safety and legal compliance within the class, create personal insurance, ensure emergency contacts are known, and where preferred, to allow block booking electronic invoicing.
Specifically this includes:
1.Your name , address, email address, contact telephone number and date of birth (for insurance) 2.The name and contact telephone number of an elected emergency contact person
This data takes the form of initial paperwork (‘Welcome Pack’) and electronically stored copies & a database containing the information supplied in same.
Your data is not shared with any third party, other than for the purposes above.
In storing your data, it is ensured that the confidentiality of your information is protected and used in accordance with the The Genera Data Protection Regulation, effective 25th May 2018.
The GDPR regulations are intended to allow you better control of your data.
The storage of your data is required if you attend class. However, you have the option of choosing how this is used to communicate with you. The Welcome Pack allows you to indicate your OptIN/OptOut preferences on joining, including all of the above, and additionally the choice to allow any photographic images of you on social media communications and advertising.
To ensure the security of your information, data is destroyed after a period of time.
a. Initial paper Welcome Pack ( or emailed copies) are safely destroyed and disposed of immediately upon
extraction to the database, normally within 7 days of receipt.
b. Electronic and database records are deleted should the student fail to attend class for a period of 6
months, or sooner where Five Winds (Glasgow) receives an instruction to do so on a student leaving
the club.
The options detailed in the welcome pack are as below. Any class member may resubmit fresh options at any time, or inform Five Winds (Glasgow) in writing or required changes through the website contact page, or similar.
| Please tick your option. | YES | NO |
| I am happy to receive occasional emails relevant to the class | ||
| I am happy to receive text or telephone messages relevant to the class | ||
| I am happy to receive letters relevant to the class | ||
| I am happy to be contacted through social media with information relevant to the class | ||
| I am happy for my image to be used in the class context in social media & website gallery | ||
| I am happy for my personal details to be held on database by Five Winds Tai Chi Chuan in accordance with the published policy. | ||
